UTopia has an email system that allows programs to email state staff for assistance when errors are made, state staff are assigned to monitor the email daily and work with developers and programs to correct program data entry errors. Additionally, state staff are assigned desk monitoring responsibilities for all programs to review data entry monthly.

Reports are built into UTopia that allow programs to see in real time who needs pre and post-testing and monitor program outcomes. UTopia time stamps assessments when they are entered into the database and sets the EFL for the student based upon the scores entered. Programs are provided extensive training in how and when to assess students. Parameters are also detailed in the UTopia user manual and the state assessment policy. Auditors validate program’s assessment protocols as reported in UTopia. State staff double check data entry during program reviews.

UTopia includes a survey process that allows programs to generate a list of persons that need to complete a survey and tracks the programs interactions with those persons. Outcomes received from completed surveys will be entered into UTopia.

(While the system will change on 7/1/24 to UASIS, all the above will continue to happen using UASIS instead).